Automation
No enquiry left waiting for Monday morning
Private schools · School groups · Higher education
The digital partner that builds your custom platforms
40 hours a month given back to the teams on average, reported by the organisations we work with.
Hours given back, decisions made on figures you can trust, calmer teams, students properly followed. Live in under a term, and you own the code.
THEY USE OUR TOOLS
Before, after
Your tools don't speak your school's language. Soon they will.
Before
What takes your teams' time today
- 47%Of your know-how lives in one person's head, never shared or leveraged.
- 15h/weekOf repetitive tasks that eat your teams' time, instead of the high-value work that would grow you.
- 2 monthsTo train a new employee on your undocumented processes.
- 3h/dayTime wasted making tools that don't talk to each other communicate.
- 8 SaaSOn average, 5 of which you only use at 20% of their potential.
After
What your teams get back
- Built to your schoolBuilt around how you actually run, not a generic tool used at half capacity. Every view exists because someone at your school needed it.
- One screenEvery site, the hours, the headcount, in one place and up to date. No more calling the person who knows.
- 100% yoursYou own the code, the data stays in Europe. And we train your teams until they no longer need us.
NateSystemAI powered
Deployed. Used. Adopted.
Boost your business with our systems.
Software
The same information for the group and for the sites
Automation
The front office gives time back to welcoming families
Software
200+ students tracked in a single tool · 90%+ adoption
Automation
Files complete themselves without chasing
Software
Absences seen the same day, not the following month
Automation
An alumni network you can reach again
Software
No more end-of-year inventory weekend
Automation
The monthly review arrives on its own
Software
40 hours a month given back, reported by a group of nine schools
Automation
Your teams validate, they don't start from scratch
Software
A month of feedback read in ten minutes
Automation
The process no longer lives in one person's head
Automation
No enquiry left waiting for Monday morning
Software
The same information for the group and for the sites
Automation
The front office gives time back to welcoming families
Software
200+ students tracked in a single tool · 90%+ adoption
Automation
Files complete themselves without chasing
Software
Absences seen the same day, not the following month
Automation
An alumni network you can reach again
Software
No more end-of-year inventory weekend
Automation
The monthly review arrives on its own
Software
40 hours a month given back, reported by a group of nine schools
Automation
Your teams validate, they don't start from scratch
Software
A month of feedback read in ten minutes
Automation
The process no longer lives in one person's head
School group · Lyon
Les Chartreux
How a nine-site school group went from nine spreadsheets to a single time clock, built on its own agreement, and gave hours back to its teams every month.
9
sites, from nursery to higher education
4 700
students, 300 teachers, 300 staff
63
days of development and go-live, across nine sites
We give you a free diagnostic, no email, to see where your teams’ hours go.
60 seconds, quantified, 3 priorities in order. No commitment.
Take the free diagnostic →What we do
Four steps, and you are never on your own.
We replace the generic tool that does not fit with custom software you own. Automation comes after, and only where it gives hours back to your teams.
Our method
A clear method, no surprises.
You always know where we are and where we’re headed. Four steps, one concrete deliverable at each. And the job isn’t done until your teams are autonomous.
The diagnosis: we map how your school runs
A few calls with the people who do the work. Who does what, in what order, with which file. From a family's enrolment to payroll sign-off. You prepare nothing.
→ 1 to 15 days
Then: we build on your rules
Your agreement, your school calendar, your sites. Your data ends up in one base, up to date. You click through a prototype before anything is committed.
→ 30 to 60 days
Then: we train until you are autonomous
We test everything before going live. Then we train everyone, from leadership to the front desk, until they use it on their own. Nobody is left in front of a screen they don't understand.
→ Until you are fully autonomous
Finally: we adjust as the year goes
After a few weeks of use, we look at what helps and what doesn't, and adjust. A school does not run in January the way it runs in September.
→ Fixed fee
Why us
What makes us different.
Your organisation does not change
An off-the-shelf tool asks you to fit its boxes, because it is sold to everyone. Here your rules are encoded once, exactly as they are. The tool is what adapts.
Built on the school calendar
Terms, holidays, exam weeks, your own collective agreement. Generic tools were written for companies that have none of that, and it shows in the first month.
The person who codes is the person you talk to
No sales rep, no junior the file gets handed down to. A weekly check-in, a fast reply during rollout, and you watch the tool move forward from one week to the next.
Your student data stays with you
These are minors’ records. EU hosting, GDPR designed in from the start, access partitioned by role. And you own the code: no subscription to keep access.
We do not vanish on delivery
We train everyone, from leadership to the front desk, until the tool runs without us. And we stay reachable after, because a school does not run in January the way it runs in September.
10+ hours given back every week on average, reported by our clients
Live in under a term · hours given back, guaranteed
Source code delivered · you own 100% of it
Student data hosted in the EU · GDPR by design
First step · no commitment
The Diagnostic
2 weeks · 3 to 5 calls · nothing to prepareIn 2 weeks you know exactly where your teams' hours go, and you click through the software that gives them back.
01 / 03
The Map
How your school actually runs. Everything that lives in people's heads, put on paper.
02 / 03
The Prototype
Clickable, built on your rules, before any commitment.
03 / 03
The Costed Roadmap
What to build, in what order, for how much.
What then? Two options: we keep going together, or we stop here. Zero pressure, zero commitment. What you see is already yours.
Who uses it, at your school
The job changes. The method doesn’t.
A shared foundation across the school, then what changes from one role to the next. Click yours.
Role · 01/08
Leadership
You ask for a figure, it arrives three days later and nobody is sure it is right. Running a school group on spreadsheets sent by email means deciding late.
What it brings you, every timeCentralised, clear dataHours given back every monthOne piece of information, sharedYour rules, not a template’sCalmer teamsStudents properly followed
And concretely, for this role- Headcount, hours and costs for every site on one screen
- The alerts that matter, before they become a problem
- The same figure for leadership and for the sites
THE HONEST COMPARISON
Your real alternatives, next to us.
Freelancer
Traditional agency
Off-the-shelf software
NateSystem
Understands how a school runs
Sometimes
Rarely
Never
It's the starting point
Who codes
Them
A junior
No one
The founder
You own the code
Often
No
No
100%, delivered
If things go wrong
You lose everything
A change request
You churn
You keep the system
Your data
Varies
Varies
Often outside the EU
EU, GDPR-native
FREQUENTLY ASKED
The honest answers.
Two things. The platform the school runs on: clocking in and hour counts, rotas, stock, records, dashboards. And the teaching tools for your students: tracking, internships, work placements, whatever your teachers need. In both cases it is built on how you work, not on a template.
4 to 8 weeks for the first version, depending on scope. Live in under a term. Scope and date are fixed before the first line of code, and your teams keep working throughout.
Yes. Monitored continuously, backed up several times a day, and we step in fast if something breaks. A school cannot afford a day without its rota or its clocking: it is built for that.
No, the other way round. An off-the-shelf tool asks you to fit its boxes because it is sold to everyone. Here your rules are encoded once, exactly as they are. Your agreement, your calendar, your habits: the tool is what adapts.
You own 100% of the code and it runs on your infrastructure. Full documentation included. Any competent developer can take over. Your student records are never held hostage by a subscription.
That is where we add the most, and that is where we focus. But we built for other organisations under heavy operational constraint before, and it shows in the method: a school is still the most demanding organisation we have met.
It can. But every month of waiting is a month of re-typing, of payroll prepared by hand, and of information living in one person's head. The right moment is when you have time to talk to us, not when the calendar is perfect.
In Europe, and nowhere else. These are minors' records: hosting is European, GDPR is designed in from the start, and access is partitioned by role. Leadership does not see what the front desk sees.
Our bet (half-serious)
The Next-Door Guarantee
Within 90 days of delivery, if you are not happy enough to beg us not to work with the school down the road… dinner is on us.
* dinner genuinely on us. And if the project really earns it, we aim higher.
Don't take our word for it
Ask the AI of your choice.
Click your preferred AI and see what it says about NateSystem.